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HRIS systems: How could enhancements in tech help HR Directors to better manage workforces?

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Technology continues to transform the way we do business, but statistics suggest the HR sector is due an update. Three in five leaders responding to the KPMG 2020 HR Survey said that this discipline may ‘become irrelevant’ if it doesn’t ‘modernise its approach to understanding and planning for the future needs of the workforce’. HRIS systems, which have become increasingly sophisticated, have a part to play in aiding this transition – with the capability to radically change everyday tasks and processes.


Data-driven decision-making

HRIS systems allow HR Directors to better observe trends within the workforce. Employee data can be valuable at C-suite level, with almost one-third of executives wanting to see an increase in reports from the HR team. To facilitate this, you need access to reliable and consistent data. Are you aware of the time it takes you to hire and the cost per recruit, for example? An integrated system, with built-in analytics tools can vastly simplify the process needed to generate these kinds of answers. With better information at their fingertips, HR Directors can take a more analytical, strategic approach.


Accuracy and compliance

HR Directors must navigate their company through numerous laws and regulations setting out an employer’s relationship with employees. GDPR rules, which require data to be held securely, are a good example. Having a system which can accurately document, and safely store, personal information can be a huge benefit in this respect. In addition, HRIS systems can minimise costly mistakes. Errors such as overpaying or underpaying staff can cause additional stress, affecting employee engagement. Instead, why not use a HRIS system which has the ability to monitor attendance, making sure that people receive accurate remuneration for time spent at work?


A smooth recruitment process

Many HRIS systems include ATS, or applicant tracking systems. Technologies like this have transformed recruitment, making it easier to source, match and engage with candidates. In a report from LinkedIn, 68 per cent of industry professionals agreed that investing in technology is the best way to improve hiring performance. It’s thought that 57 per cent of jobseekers lose interest in a position if the recruitment process is too long. Choosing the right software can help you to take a streamlined approach, which shortens the time between placing a job advert and choosing your final candidate.


Driving efficiencies to save valuable time

There are many aspects to a HR Director’s job and time is a precious commodity. Automating HR workflows within a HRIS system can help to focus attention, avoiding a situation where repetitive administrative tasks become burdensome. Whether it’s employee onboarding, managing training or simply approving annual leave, completing these tasks within the software allows everyone to sign in and view progress made – there is no need to notify people separately. If you’re a HR professional, administrative tasks may fill up to a fifth of your time. Automating some of these processes could transform your workload.


HR Directors have had an exceptionally busy time in 2020, leading the way on remote working during the Covid-19 pandemic and wellbeing initiatives. It is important that these professionals have the right resources to hand, allowing them to respond quickly and perform to the best of their ability. Researching the right HRIS system for your requirements could be a key step towards ac


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